Dear Co-ordinator,

You will find attached to this email PDF documents containing a draft of the above-referenced grant agreement and its annexes.

This includes the pre-completed accession forms A for all beneficiaries listed in Article 1.1 of the draft grant agreement. The documents should be printed using Adobe reader. Kindly forward a copy of the draft grant agreement (in electronic or paper form as appropriate), the respective form A and a copy of this e-mail to each of the beneficiaries for their review.

Please note the following:

This draft grant agreement should not be regarded under any circumstances as a formal commitment by the Commission. A formal commitment depends, inter alia, on the satisfactory completion of the formal selection process. Therefore the draft grant agreement does not constitute an offer by the Commission and will not officially bind the Commission until an authorised representative has signed it.

If you and the beneficiaries agree with the content of the draft grant agreement, we kindly ask you to sign and date two copies of the draft grant agreement. Please indicate above the signature of the authorised legal representative of your organisation his or her name and position, and if applicable add the stamp of your organisation if applicable. If the authorised legal representative named in the reamble of the draft grant agreement is not the person signing the grant agreement, please confirm, in the accompanying letter the legal authorisation of the person having signed.

Please confirm in writing in the accompanying letter that no modification has been made to the text of the draft grant agreement. Any modification that has not been discussed and agreed with our services cannot and will not be taken into consideration.

We request that you return both copies of the signed draft grant agreement within 10 working days by express courier to the Commission services to the attention of your Project Officer (TOM BO CLAUSEN (email:TOM.CLAUSEN@EC.EUROPA.EU - Phone:+32 2 229 94942)) to the address specified in the Article 8 of the attached draft grant agreement.

As soon as the Commission is able to make a formal offer, both copies of the draft grant agreement will be signed and dated by the Director General (or his authorised representative) on behalf of the Commission. One original grant agreement will be returned to you as Co-ordinator of the consortium as legal proof that the grant agreement has been signed by the Commission and has therefore entered into force. We will ask you to distribute a copy of this signed grant agreement to all the beneficiaries.

The other beneficiaries should sign three copies of their accession form (Form A). In the event that the accession form of one of the beneficiaries is not signed by the person(s) named in the draft grant agreement, this beneficiary should confirm in an accompanying letter that he/she is empowered to sign the grant agreement.

Each of the beneficiaries should return three original signed copies of their Form A to you by express courier. These should be signed by the legal authorised representative of your organisation and you should keep one of the original signed accession forms for your own files, return the second original to the beneficiary and send the third original signed accession form to the Commission services to your Project Officer (see above).

The signed Forms A should be sent to the Commission at the latest 45 days after entry into force of the grant agreement.

In the event that any of the other beneficiaries do not accede to the grant agreement within the 45 days after entry into force of the grant agreement, the Commission may terminate the grant agreement.

Lastly, please note that the starting date of the project is mentioned in Article 3 of the grant agreement.

If you have any questions with regard to the content of this e-mail, please do not hesitate to contact your Project Officer.

Yours sincerely,
RAMON HAENDLER MAS
European Commission
Directorate General Information Society and Media
Head of Unit INFSO-G06
Admin and Finance